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Field Agent

POSITION SUMMARY

This is an entry-level role responsible for the accounts payable and receivable processes of SimpliField and the accounts payable process for Field Agent. It will consist of compiling and reviewing financial information, preparing financial paperwork, and maintaining accurate records regarding payments to suppliers. Duties include but are not limited to: ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. This position requires a self-motivated problem solver with the ability to work independently and with a team. Must be fluent in English and French in both written and verbal communication.

RESPONSIBILITIES

• Assist Senior Accountant and external CPA firm with the month-end and year-end accounting close process, including journal entry preparation and posting
• Assist Senior Accountant with the preparation of annual expense budgets and upload into Divvy
• Comply with financial policies and regulations
• Coordinate and oversee all vendor set-up and legal forms and manage relationship with Bill.com, Divvy, and Spendesk
• Manage all vendor communication form preparation
• Manage all revenue recognition journal entries and reconciliations
• Manage customer deposits and other general corporate accounting functions including ad hoc reporting
• Oversee the monthly expense reporting process in Spendesk and Bill.com
• Own all invoicing, credit memos, payments, and client communication of SimpliField
• Prepare accounts payable entries and perform vendor payments
• Reconcile and enter credit card payments into NetSuite
• Reconcile prepaid expenses to the general ledger and assist Senior Accountant in correcting discrepancies
• Reinforce financial data confidentiality and security
• Manage relationship with Tax1099 and prepare annual 1099s for required vendors

QUALITIES FOR SUCCESS

• Experience in an accounting department, or similar field, preferred
• Excellent math skills with great attention to detail
• Working knowledge of MS Excel
• Time-management is a must
• Strong communication skills, written and verbal in English and French REQUIRED
• Confidentiality
• NetSuite experience is a plus

REPORTS TO: 

Senior Accountant